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○ Preside at all meetings of the National Board,
○ Be available at meetings of the Conference Site Committee, as needed;
○ Implement the policies and procedures of the organization;
○ Represent the organization in all matters, but is to take no position which is contrary to these bylaws;
○ Sign all contracts approved by the National Board;
○ In consultation with the National Board, appoint staff and volunteer positions
○ In consultation with the National Board, appoint ad hoc committees
○ Request General, Special, National Board, and Conference Coordinating Committee meetings
○ Retain General Counsel, as needed
○ Use official AJAAS secure email account, ajaas.national@gmail.com, to keep a record of official AJAAS correspondence
○ Prepare or cause to be prepared all written, or typed or printed matter about and on behalf of the organization
○ Assume the office of Ex-Officio after the Co-Chair term expires
○ Commit to serving for six years (two years as Co-Chairs Elect, two years as Co-Chairs, and two years as Co-Chairs Ex-Officios)
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○ Support and work in collaboration with the Co-Chairs in the implementation of the policies and procedures of the organization;
○ Assume the duties of the Co-Chairs, in the absence of the Co-Chairs;
○ Serve on and lead the Jotería Newsletter committee;
○ Call a meeting of the National Board to determine whether the Co-Chairs are unwilling or unable to perform the duties of the Co-Chairs; such a meeting must be called in writing with no less than five (5) days notice, and only when the Co-Chair-Elects have a good cause to believe that the Co-Chairs are unable or unwilling to perform the duties of the Co-Chair;
○ Assume the duties of Co-Chairs if so directed by the National Board;
○ Assume the office of Co-Chairs when the Co-Chairs’ term expires.
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○ In collaboration with the co-chairs, regularly review, report, and reconcile financial documents and statements for the organization;
○ In collaboration with the fiscal sponsor, Esperanza Peace and Justice Center, respond to inquiries or recommendations on all routine and non-routine financial matters;
○ Sign all checks issued by the organization;
○ Collect all monies due to the organization and advise the National Board of the monies received from members and all other sources;
○ Seek funding opportunities and coordinate development efforts alongside the Resource Mobilizer;
○ Submit quarterly and biannual budget reports;
○ Serve as liaison between the National Board and the fiscal sponsor;
○ Review any items or requests with financial implications that are made to the National Board and/or Conference Coordinating Committee;
○ In the absence of Co-Chairs, Co-Chair-Elects, the Co-Chair Ex-Officios, the treasurer will facilitate meetings.
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○ Oversee the membership dues structure and process
○ Conduct annual membership drives to increase membership in the organization
○ In collaboration with the National Board, Web Queerstorian, and Outreach/Communication/Social Media Coordinator, be responsible for making recommendations on the uses and functionality of the listservs and email lists, and other social media;
○ Be responsible for maintaining moderation of public and members listservs
○ Work in consultation with the Web Queerstorian to create and maintain the content of the AJAAS website’s membership section;
○ Work in consultation with the treasurer to keep track of individuals who have paid general membership dues.
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○ Communicate frequently with AJAAS members who identify as artists, and convey the needs of this constituency to the National Board;
○ In collaboration with the Activism Liaison and Scholarship Liaison, maintain and curate the “Spotlight” section of the website, assuring that the work of our members is adequately represented;
○ Consult with the editors of the Joteria Newsletter(Co-Chair elect) and write short articles about Joteria Artists and their work.
○ Support the national conference in an assigned co-chair role for Noche de Jotería as part of the conference planning committee.
○ Coordinate a minimum of 2 events related to each year (e.g., artist showcase, panel, workshop, etc.).
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○ Communicate frequently with AJAAS members who identify as activists, and convey the needs of this constituency to the National Board;
○ In collaboration with the Art Liaison and Scholarship Liaison, maintain and curate the “Spotlight” section of the website, assuring that the work of our members is adequately represented;
○ Consult with the editors of the Joteria Newsletter (Co-Chair elect) and write short articles about Joteria Activism.
○ Develop and execute events or programs throughout the year that relate to Jotería activism, in consultation with the National Board.
○ Support the national conference in an assigned co-chair role as part of the conference planning committees.
○ Coordinate a minimum of 2 events that relate to activism during each year (e.g., teach-in, speaker series, movie screening, etc.).
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○ Communicate frequently with AJAAS members who identify as scholars, and convey the needs of this constituency to the National Board;
○ In collaboration with the Art Liaison and Activism Liaison, maintain and curate the “Spotlight” section of the website, assuring that the work of our members is adequately represented;
○ Consult with the editors of the Jotería Newsletter (Co-Chair elect) and write short articles about Jotería Scholarship.
○ Support the national conference in an assigned co-chair role as part of the conference planning committee
○ Coordinate a minimum of 2 events that relate to scholarship and research during each year (e.g., teach-in, speaker series, workshop, etc.).
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○ Function as a bridge between the board and the conference committee, maintaining clear and open lines of communication.
○ Be in charge of ensuring the site committee has necessary resources including the conference handbook and guidelines. Will update the handbook as needed.
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○ Be responsible for overseeing all communication via AJAAS social media platforms;
○ Be responsible for creating social media flyers and images to communicate AJAAS events, programs, national conferences, highlights, etc.;
○ Be responsible for doing outreach for the organization including to media outlets, in consultation with the National Board.
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○ Maintain and update the organization’s website; and work with other national board members to highlight art, activism, scholarship, membership, and conference-related information on the organization’s website
○ Document all events including conferences, meetings, symposiums, and special events, through the use of cameras, and other audio, and visual recording devices.
○ Work with the archivist to maintain the institutional memory of the organization.
○ Be responsible, with the help of the co-chairs, for the maintenance of AJAAS’ institutional memory.
○ Edit photos, graphics, and website to create a cohesive AJAAS identity online and during events throughout the year.
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○ Create/Update an inventory of digital and physical archival materials and find gaps in the archive about to the organization
○ Write procedures for the AJAAS Archive
○ Example: The naming of files, instructions for transferring archival materials to AJAAS archive
○ Plan a yearly intake of materials (conference, meeting minutes, etc)
○ Plan/make connections with institutions that will receive archival collection
○ Organize archival materials
○ Outreach to the community about the AJAAS archive and preserving their own archive
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○ Oversee grant making and funding opportunities for AJAAS and its conference.
○ Create and maintain a directory of grant and funding opportunities.
○ Identify and partner with funders and other financial partners.
○ Establish and coordinate a grant writing committee.
○ Work in consultation with co-chairs to prepare and submit grant proposals.
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○ Intentionally works to create safe and supportive spaces for our community members to engage in healing practices, self-care, and collective wellness initiatives. This position will be instrumental in ensuring that our conferences, programs, and organizational activities prioritize our holistic well-being.
○ Design and facilitate healing workshops, circles, and activities between biennial conferences and other organizational events.
○ Collaborate with the national board, conference organizers, and program coordinators to integrate healing practices into organizational initiatives and programming.
○ Develop and maintain partnerships with mental health professionals, wellness practitioners, and community organizations to enhance resources and support available to our community.
○ Offer guidance and resources for self-care practices, stress management techniques, and mental health awareness within the organization. Stay informed about practices in healing modalities, mental health, and community wellness to inform program development and implementation.
○ Conduct outreach and engagement efforts to ensure inclusivity and accessibility of healing services for diverse community members
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○ Bring to conclusion projects started but not completed during term of office
○ Assist with transition of officers (information, resources)
○ Serve on, and initially convene, the Nominations Committee
○ Conduct special projects
○ Together with the Conference Liaison, be available to the conference Site Committee, as needed
○ In the absence of Chair and Chair-Elect, the ex-officio will facilitate meetings.